- Lead JACK’s overall education Projects in Parwan and Kunduz province.
- Build and maintain strong/excellent relation and Coordination and Synergy with relevant de facto departments specially PED and DED, UNICEF.
- Preparation and ensuring implementation of project monthly and weekly work plan
- Prepare monthly/quarterly logistical, financial and M&E plans
- Ensure a strong technical relation with program supports units and support functions
- Supervise day to day progress and implementation process of the project
- Ensure that each staff in field is on his/her duty and the CBE and ALC are running actively in Helmand.
- Understand and follow the JACKs child protection and safeguarding policy and that awareness-raising on child protection, response and incident reporting is occurring.
- Ensure appropriate structures, internal and external standards, staffing, resources and policies are adhered.
- Ensure clear understanding of project assumptions by all project staff to aim at effective and timely achievement of project goals, outcomes and outputs.
- Ensure on-time staff recruitment, support and appraisal with support.
- Ensure that all terms and conditions agreed in the signed MoUs with the donor and MoE are adhered to throughout the life of the project
- Ensure that all project activities meet core humanitarian and government standards.
- Manage all education staff and mitigate any risks within the project that could have financial, Human Resources (HR) or Legal consequences or negatively impact ministry or JACK reputation.
- Ensure that proper community development practices and “Do No Harm” practices are incorporated and upheld throughout the planning and implementation of the project.
- Provide managerial guidance and support to the project staff in order to implement the project components timely and smoothly.
- In coordination with JACK Education Director, regularly monitor and evaluate the progress of the project
- Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the Project.
- Create a learning environment in which staff regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact.
- Create an enabling environment for dialogue, information sharing, partnerships and, and cooperation between local communities, government structures and local partners when delivering project interventions.
- Coordinate closely with other NGOs in the area to ensure complementary programming.
- Effectively represent JACK operations and mission when accompanying visitors, e.g. donor and/or Government representatives and other delegations to project sites
Reporting and Administration:
- Ensure accurate quality narrative and financial reports are submitted in a timely manner and according to donor requirements.
- work and meet deadlines of donor for financial reporting and sharing it with sector lead on due time
- Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure the project is progressing towards the intended outcomes.
- Analyze the impact of projects and promote learning by documentation of best-practices. Use this information to support decision- making processes. Track project progress, project expenditure against approved budgets, anticipate any deviations and recommend and take action on relevant and required adjustments.
- Track projects risk in order to timely adjust and implement the existing contingency plan.
- Travel regularly to all project sites to ensure proper implementation of project activities.
- Create and present monthly summaries of projects’ activities and future plans to JACK leadership
- Any other task assigned by Education Director.
Personnel Management:
- Manage CBE and Teacher Training senior officers and operation team.
- Coordinate and implement new employee project orientations and trainings.
- Initiate and perform, with support from others, staff performance appraisals.
- Maintain accurate employee data files and oversee completion of routine issues such as contract renewals, leave, salary adjustments.
- Identify staff capacity needs and undertake pro-active on-the-job training to strengthen their capacity to deliver interventions.
Financial management:
- With support from JACK Finance Department, assume primary responsibility for budget reviews and monthly financial reports, highlighting concerns as they arise.
- Ensure proper coding and budget availability of all projects’ expenses.
- Oversee the submission of monthly cash requests for project operations.
- Ensure contractors and creditors are paid in a timely manner.
- Review and approve expenditures and contract according to assigned levels of authority.
Tasks of inter organizational relation
- Promotes gender equality and non-discrimination with regard to ethnic, political and religious background.
- Participate in workshops, seminars & conference organized by the education program/UNICEF and PED.
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